Company Information

Scope and Application

This policy applies to SoftSource K.K. ("SoftSource," "we," "us") and governs all personal information provided by candidates, clients, and business partners in connection with our executive search and leadership advisory services. By engaging with SoftSource, you consent to the collection and use of your information as described in this policy.

Personal Information We Collect

We collect personal information necessary to deliver executive search services. This may include:

• Name, contact information, and professional profile
• Employment history, qualifications, and career objectives
• Current and desired compensation information
• References and background information provided or obtained during the search process
• Communications between you and SoftSource, including interview notes and assessments

How We Use Personal Information

We use personal information solely for the following purposes:

• Providing executive search and recruitment services to candidates and clients
• Evaluating candidate suitability against specific mandates
• Communicating regarding search progress, interview coordination, and offer negotiation
• Maintaining records of completed placements for continuity across related engagements
• Complying with legal obligations and regulatory requirements
• Improving the quality and relevance of our services over time

We do not use personal information for marketing purposes without prior consent, and we do not sell personal information to third parties under any circumstances.

Disclosure of Personal Information

SoftSource will not disclose personal information to third parties except in the following circumstances:

• With the candidate's explicit consent — typically when presenting a profile to a specific client
• To client companies, limited to information necessary to assess candidacy for a specific role
• To service providers bound by confidentiality obligations who support our operational processes
• Where required by law, regulation, or a competent government authority
• In connection with a business succession event, subject to confidentiality obligations

Data Retention

We retain personal information only for as long as necessary to fulfil the purposes described in this policy, or as required by applicable law. Candidates may request deletion of their information at any time by contacting us using the details below.

Your Rights Under APPI

Under Japan's Act on the Protection of Personal Information, you have the right to:

• Request disclosure of personal information held by SoftSource
• Request correction of inaccurate information
• Request suspension of use or deletion of your information
• Withdraw consent to processing where consent is the legal basis

Requests should be submitted to info@softsource.jp. We will respond within a reasonable period in accordance with applicable law.

Security

SoftSource implements appropriate physical, technical, and organisational measures to protect personal information against unauthorised access, loss, disclosure, or misuse. Our consultants are trained in data handling obligations and access to candidate information is limited to those with a legitimate need.

Contact for Privacy Matters

Person Responsible for Personal Information Management: Kevin Quinn, Representative Director
SoftSource K.K., Taisei Koki Building 4F, 5-4-12 Hiroo, Shibuya-ku, Tokyo 150-0012
info@softsource.jp

個人情報の定義

個人情報とは、候補者・クライアント・ビジネスパートナーの氏名、住所、電話番号、電子メールアドレス、職歴、その他の記述等によって特定の個人を識別できる情報をいいます。

個人情報の取得方法

• 候補者・クライアントから直接ご提供いただく場合
• 当社ウェブサイトへのアクセス時に自動的に記録される場合
• 第三者（紹介者、VC、投資家等）を通じて間接的に取得する場合
• 公開情報（LinkedIn、会社ウェブサイト等）から取得する場合

個人情報の利用目的

当社は、取得した個人情報を以下の目的にのみ使用します。

• 有料職業紹介サービスの提供および候補者への就職支援
• クライアント企業への人材紹介・採用支援
• 選考状況の確認および候補者・クライアントへの連絡
• 紹介後のフォローアップおよびサービス品質向上
• 法令遵守および規制上の義務の履行

個人情報の第三者提供

当社は、以下の場合を除き、ご本人の同意なく第三者に個人情報を提供しません。

• 候補者の同意を得た上でクライアント企業に提供する場合
• 法令に基づく場合
• 人の生命、身体または財産の保護のために必要がある場合
• 事業承継に伴い個人情報が引き継がれる場合

個人情報の開示・訂正・削除

ご本人からの個人情報の開示、訂正、利用停止または削除のご請求については、以下の窓口にご連絡ください。当社は法令に従い、合理的な期間内に対応いたします。

センシティブ情報の取り扱い

当社は、原則として、人種、信条、社会的身分、病歴、犯罪歴、犯罪被害情報等のセンシティブな個人情報については、候補者ご本人からの提供がない限り取得・利用いたしません。

個人情報管理責任者

合同会社ソフトソース　代表　Kevin Quinn
〒150-0012 東京都渋谷区広尾5丁目4-12 大成工機ビル4階
info@softsource.jp　／　03-6853-8833

When Cross-Border Transfer Occurs

Destination Countries and Data Protection Status

Our Standard Practice

• We inform candidates of the specific destination country before sharing any profile with an international client
• We obtain explicit written or verbal consent (recorded) before cross-border transfer
• We limit shared information to that which is necessary to assess candidacy for the specific role
• We do not transfer sensitive personal information (health, beliefs, criminal record) across borders
• Candidates may withdraw consent and request deletion at any time prior to placement

外国にある第三者への提供について（日本語）

当社は、候補者の個人データを外国にある第三者（クライアント企業）に提供する場合、提供前に候補者ご本人から同意を得るとともに、提供先の国名および当該国の個人情報保護制度に関する情報を事前に開示します。個人情報保護法第24条に基づき、候補者は当該外国の個人情報保護制度について情報提供を受ける権利を有します。詳細については info@softsource.jp までお問い合わせください。

SoftSource K.K. uses cookies and similar technologies on this website. This policy explains what cookies we use, why we use them, and how you can control them. Under Japan's amended APPI, cookies that are linked to or linkable to an identifiable individual are treated as personal information and are subject to the same protections.

What Are Cookies

Cookies are small text files placed on your device when you visit a website. They allow the website to recognise your device on subsequent visits, remember your preferences, and analyse how the site is used. Cookies do not contain executable code and cannot access other data on your device.

Cookies We Use

How to Control Cookies

You can control and delete cookies through your browser settings. Instructions vary by browser:

• Google Chrome: Settings → Privacy and security → Cookies and other site data
• Safari: Preferences → Privacy → Manage Website Data
• Firefox: Options → Privacy & Security → Cookies and Site Data
• Microsoft Edge: Settings → Cookies and site permissions

Please note that disabling cookies may affect the functionality of certain parts of this website. Analytics cookies in particular help us understand how our site is being used and improve its relevance — but their use is not required for the site to function.

Google Analytics

If we use Google Analytics, data collected is processed by Google LLC under their Privacy Policy. You may opt out of Google Analytics tracking across all websites by installing the Google Analytics Opt-out Browser Add-on. IP anonymisation is enabled on this site where technically available.

クッキーポリシー（日本語）

当サイトでは、利便性の向上および利用状況の把握のためにクッキー（Cookie）を使用しています。クッキーにより取得される情報が個人情報保護法上の個人情報に該当する場合、当社はこれを個人情報として適切に管理します。ブラウザの設定によりクッキーの受け取りを拒否することができますが、一部機能が制限される場合があります。

SoftSource K.K. ("SoftSource") is committed to maintaining the integrity of Japan's business community and to the elimination of anti-social forces from all aspects of its business operations. This policy reflects the guidelines of the National Police Agency of Japan and the standard corporate compliance expectations of enterprise clients operating in Japan.

Declaration

SoftSource K.K. hereby declares that it will:

• Refuse all relationships with organised crime groups (暴力団), their members, quasi-members, affiliated companies, and any other anti-social forces (反社会的勢力) regardless of the stated purpose of the relationship
• Not engage in or facilitate any transaction that involves, benefits, or supports anti-social forces in any form — including financial transactions, business dealings, or candidate placements
• Not yield to demands or threats from anti-social forces under any circumstances, including threats to the firm, its partners, or its clients
• Take prompt and resolute legal action, in cooperation with law enforcement and legal counsel, should any unlawful demand be received
• Ensure that all contractual agreements with clients and candidates include anti-social forces exclusion provisions, and terminate agreements where any party is found to be connected with anti-social forces
• Not conduct business with any company or individual that is found, after engagement, to be associated with anti-social forces — and terminate the relationship immediately upon discovery

Contractual Provisions

All engagement agreements entered into by SoftSource K.K. include representations and warranties by both parties that neither is, nor has any involvement with, anti-social forces. Discovery of such involvement constitutes grounds for immediate termination of the agreement without penalty to the non-involved party.

反社会的勢力排除に関する基本方針（日本語）

合同会社ソフトソース（以下「当社」）は、社会的責任を果たすため、反社会的勢力（暴力団、暴力団員、暴力団準構成員、暴力団関係企業、総会屋、社会運動標榜ゴロ、政治活動標榜ゴロ、特殊知能暴力集団等）との一切の関係を遮断し、その排除に取り組みます。

• 当社は、反社会的勢力との取引関係を一切持ちません
• 反社会的勢力からの不当な要求には、一切応じません
• 反社会的勢力から不当な要求を受けた場合には、警察・弁護士と連携し、法的措置を含む毅然とした対応を取ります
• 取引先が反社会的勢力と判明した場合には、直ちに契約を解除します
• クライアント・候補者との契約書には、反社会的勢力排除条項を設けます

Fees — Candidates

SoftSource does not charge candidates any fee for our placement services. All fees are borne by client companies.

候補者の方に費用は一切かかりません。

Fees — Client Companies (届出制手数料)

Refund Policy (返金規定)

案件により上記の限りではない場合もございます。消費税は含まれておりません。

Handling of Candidate Information

The person responsible for handling candidate personal information and complaints related to our placement services is Kevin Quinn, Representative Director. Upon receiving a request for information disclosure from a candidate, we will disclose necessary information based on objective fact with minimum delay. If a correction is requested and the request is consistent with objective fact, we will make the correction promptly.

Prohibited Conduct

SoftSource does not engage in the following practices:

• Introducing candidates to positions at companies that are party to a currently certified labour dispute (争議行為中の企業), in accordance with Article 20 of the Employment Security Act
• Introducing candidates to companies that have received a remedial order or business suspension order from the Ministry of Health, Labour and Welfare (厚生労働省) that remains in effect
• Charging candidates any fee for placement services
• Withholding placement from any candidate on grounds of race, nationality, gender, age, religion, or disability
• Providing false or misleading information regarding positions or client companies
• Disclosing candidate information to third parties without prior consent
• Introducing candidates to roles that have already been filled without prior disclosure to the candidate